SoftFile document imaging solutions

Document Scanning in Sacramento & Northern CA

Document Scanning Services

SoftFile provides a complete range of document scanning services in Sacramento and Northern California, including the following services:

  • Paper Scanning
  • Large Format Document Scanning
  • Microfilm Scanning
  • Data Entry Services

Document Scanning

Our document scanning process looks like this:

  • Our courier brings your boxes to our production facility
  • The boxes are labeled and inventoried
  • The documents are prepared for scanning
  • The documents are scanned
  • The images are inspected for quality
  • The images are indexed
  • The indexes are inspected for quality
  • The images and indexes are formatted for import into the selected document management system
  • The images and indexes are copied onto the deliverable media (CD / DVD / hard drive / sFTP)

Large Format Document Scanning

SoftFile provides high-quality conversion of your maps, drawings, blueprints, plan sets, etc. to digital format. Our document imaging services will have your hard copy (hardfile) documentation transferred to an electronic format quickly and conveniently, improving information accessibility and enhancing your disaster recovery plan.

For more information, click on the following link: Large Format Document Scanning

Microfilm Scanning

SoftFile scans microfilm rolls and microfiche (both 16MM and 35MM), including engineering type aperture cards, to an electronic format (commonly jpg, tif, and pdf).

For more information, click on the following link: Microfilm Scanning

Data Capture

Scanning is only half the battle. The most important part about capturing images is your ability to find, retrieve and use them later. By integrating barcode technology, SoftFile is able to automate the process therefore saving the customer money. Methodology: SoftFile utilizes a KFI (Key From Image) process in conjunction with barcodes

  • At preparation, a barcode is inserted at the start of each new record
  • At imaging, the scanners read these barcodes and separate the documents into files (as multi-page TIFFs)
  • Our customized software locates the first page (or barcode) of each multi-page TIFF
  • The operator keys pertinent data from the beginning of each file
  • This data carries throughout the multi-page TIFF, in essence labeling each chronological page as the above data

Did You Know?

Since 1988, SoftFile has served thousands of corporate and government clients, including the following:

  • Google
  • California Department of Motor Vehicles
  • Safeway
  • University of California
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